Pre-Arrival Information

Event Details

The The Heads of Student Administration Conference 2026 will be held at the Voco Brisbane City Centre hotel. The conference will be held on the Mezzanine Level – Chelsea Ballroom. The registration desk will be in the Ballroom Foyer. The plenary sessions will be in the “Daintree” room, and the breakout rooms are “Ansett” and “Riverview”, and located on Level 1. 

There are two ways to access the ballroom foyer (please see floor plan attached):

  • Preferred access: once you enter through the main hotel front door, go down the hallway that is on the left-hand side of the front desk. At the end of the hallway take the stairs up to the Mezzanine Level and on your right-hand side will be the foyer and registration desk. If you are staying inhouse, this means you need to take the elevator to the ground floor. If you are staying at the Hotel Indigo – you’ll reach the mezzanine level through the hallway connecting the two hotels.

  • Mobility Issues: if you have mobility issues and need to use the elevator, please use the elevator on the right-hand side of the hotel front desk. This will give you access to the back-entrance of the Chelsea ballroom. This door might be closed, however it is not locked. We will be having AV tests in the room in the morning.

Upon arrival, please collect your name badge at the registration desk located in the Chelsea Ballroom Foyer. The registration desk is open from 10:45 am for delegates attending the Annual General Meeting. The conference officially starts with Welcome Lunch from 12 pm.

Contact Event Organisers

From Monday, 24 August 2026, afternoon, the conference organiser can be reached via phone (for questions regarding registration, venue, social events, etc): 0499 774 387. 

Getting to the venue

If your accommodation is offsite. The city's CBD is very commuter and public transport friendly. The conference venue is well connected by trains, trams, and buses. Brisbane’s largest train stations – Roma Street and Central – are both a 10 mins walk from the event venue.

If you travel by car: Unfortunately, the Voco Brisbane City Centre hotel does not have an inhouse parking, but a cooperation with two car parks. Both with a daily rate of AUD 36.00 if validated at the hotel front desk.

Program

We are delighted to share the full conference program with you which can be accessed here. Please be informed that there will be no printed version of the program onsite. However, the full agenda will also be available through the Event App.

Below is an overview of main session times for the symposium. 

Wednesday 26 August

  • 09:00: Offsite Campus Tour Visits

    • Both campus tours take place on Wednesday 26th August 2026, 9am - 10.30am. You will return to the conference venue between 10.30 and 10.45am - just in time for the HoSA AGM start at 11am.

    • Queensland University of Technology - Gardens Point campus: Meeting point is 8:55am in the hotel lobby

    • The University of Queensland - St Lucia campus: A bus will transfer attendees to the university from the Voco hotel. Transfer leaves at 8.35am from the hotel main entrance.

  • 11:00 - 12:00: HoSA AGM

  • 12:00 - 13:00: Welcome Lunch & Exhibition Open

  • 13:00 - 16:15: Conference Sessions

  • 16:30 - 18:30: Welcome Reception

Thursday 27 August

  • 08:30: Registration Desk and Exhibition open

  • 09:00 - 10:45: Plenary Sessions

  • 11:15 - 16:15: Concurrent Sessions

  • 18:45 - 22:45: Conference Dinner “Side Show Alley:”

Friday 28 August

  • 8:30 am: Registrations & Exhibition Open

  • 09:00 - 09:25: Plenary Session

  • 09:30 - 11:20: Concurrent Sessions

  • 11:25 - 12:15: Closing Plenary

  • 12:15 - 13:15: Farewell Lunch

Catering

Morning tea, lunch and afternoon tea are included in your registration. Catering will be in the exhibition area and pre-function area.

Social Functions

  • Welcome Reception: the Welcome Reception will held in Chelsea Lane, the undercover outdoor area of the Ballroom Foyer.

  • Conference Dinner:

    • From dazzling entertainment to delicious food and plenty of surprises along the way, this is your chance to relax, celebrate, and enjoy a night with colleagues and friends.  Here is all you need to know.

    • Theme: Side Show Alley

    • Location: Daintree Room and Chelsea Lane

    • Time: Thursday 27 August, Doors will open at 6:45pm commencing with Welcome Drinks

    • Dress Code: as smart as you wish – with a side-show alley twist

Photographs and Videos

Photographs and videos of delegates and other attendees will be taken during the conference and reproduced for promotional purposes including print and electronic media, and may be posted on the internet and official social media platforms. As part of registration, you have consented to having photos/videos taken. If you have any concerns, please contact hosa@conferencenational.com.au or inform staff at the Registration Desk at the conference venue. 

Cancellations

If you are no longer able to attend, please email hosa@conferencenational.com.au who will be able to review your registration, however we cannot offer any refunds at this point.